Faculty - How to Use the Media Tools in Learn

UNM Online is pleased to offer a suite of robust, multi-featured media tools created by Kaltura.  Kaltura Media tools make it possible for instructors and students to:

  • load and share .mp3's (audio files) or .mp4's (video files)
  • create videos using their webcams, or
  • record and post screencasts

Note:   Due to changes in browser security, the Kaltura legacy recording tools (Screen Recording and Webcam Recording) are no longer available. Instead, create a link to My Media and download/install Kaltura CaptureSpace Lite.  CaptureSpaceLite is standalone app you and your students can use to create screencasts, webcam recordings and more! 


Here's how to get started!

To make the tools available to students, you can create links in the Course Menu and/ or on any content page.  Note: the process is a little different for the Media (Course) Gallery, which Learn considers a "Tool" and for My Media which Learn considers a "Course Module."

How to add the Media (Course) Gallery to the Course Menu > Add Tool link

     1. Go to your course menu (top left part of your screen).
     2. Click the plus sign ( + ).
     3. Click Tool Link. From the Type drop-down menu, click Media (Course) Gallery.
     4. In the Name field, enter the name you would like ~ Media (Course) Gallery.
     5. Put a check in Available to Users
     6. Click Submit.

How to add the Media (Course) Gallery to a Content Area (ex. Course Information)

     1. Click to open an existing Content Area (ex.: the Course Information page in UNM Learn template courses). Or create a new one - click the plus sign ( + ) at the top of the Course Menu. Choose Content Area.  Give it a Name.  Put a check in Available to Users. Click Submit. Then click to open it.
     2. From the menu along the top, click Tools.
     3. Click More Tools/ Media Gallery.
     4. Optional: Add instructions or an explanation. 
     5. Click Submit.

- - - - - - - - - -

How to add My Media to the Course Menu >Add Module Page

    1. Go to your Course Menu (top left part of your screen). 
    2. Click the plus sign ( + ).
    3. Click Module Page.
    4. Give it a Name (Ex. My Media).
    5. Put a check in Available to Users.  (If it is just a short-cut for you, then leave off the check.  And remember, you can use the drop-down menu to the right of the item to toggle it on and off at any time.)
    6. Click Submit.
   
7. Click your new link to open it.
    8. Click Add Course Module / My Media  -  Add.
    9. Scroll down and click Okay.

How to add My Media to a Content Area (ex. Course Information) >Add Module Page

    1. Click to open an existing Content Area (ex.: the Course Information page in UNM Learn template courses). Or create a new one - click the plus sign ( + ) at the top of the Course Menu. Click Content Area.  Give it a Name.  Put a check in Available to Users. Click Submit. Then click to open it.
   
  2. From the menu along the top, click Build Content/ New Page/ Module Page.
    
3. Give it a Name ~My Media.
    
4. Optional:  add an explanation or instructions.
    
5. Click Submit.
    
6. Click to open the new module page you just created.
    
7. Click Add New Course Module / My Media - Add.
   
  8. Click Okay.

Kaltura LogoThe most recent addition to UNM Learn's integrated media tools, Kaltura media, is a standalone app, CaptureSpace Lite, that can be used to create screencasts and webcam recordings.  CaptureSpace Lite also provides a quick, easy way to make audio only recordings: install it, then skip to the Create Audio-only files section below.

1. To download the app, go to My Media (Since there are a number of functions that can only be accomplished using My Media, we recommend you add a link to your course menu or to a content area.  See the instructions in "Make Media Tools Available" above).

2. Click Add New/ CaptureSpace Lite

Click Add New/ Capturespace Lite.

3. Select and download the installation file for your computer.

4. Click Run to activate the installation file and install CaptureSpace Lite.

5. Go back to UNM Learn/ Your course / My Media/ Add New menu and select CaptureSpace Lite again.

6. Here is the rest of the process complete with screenshots:  https://knowledge.kaltura.com/kaltura-capturespace-lite-getting-started

Once you have followed the procedure above, and launched CaptureSpace Lite through UNM Learn, you do not have to do it again. CaptureSpace Lite is a small is a stand-alone application; it now lives on your computer.  You may see a shortcut for it on your desktop.  The next time you want to use it, simply click to launch it.  For the recording operations, you do not even need a connection to the internet.

Here are illustrated instructions for using each tool: https://knowledge.kaltura.com/kaltura-capturespace-recording-options  Note: Multi-source Presentation capture is not available.

If you have problems with audio, check the Settings tab/ Select a Microphone to make sure the device being using is correct.

To see a list of all the files you currently have on your computer, click the Library tab.  This is also the tab to select if you have recorded at an earlier time and now wish to upload your work:  Click to select the desired file.  The window with the upload options will open.

For More Information:
*User Guide:  https://knowledge.kaltura.com/kaltura-capturespace-lite-user-guide
*Short Video Tutorials: http://videos.kaltura.com/category/4_Tutorials%3EKaltura+CaptureSpace+Lite/38629551

 

1. From the Course Menu or a Module page, click to open My Media. It may take a moment for the screen to load.
       (Don't have one? See “Make Media Tools Available” above).
       Open CaptureSpace Lite, then select the Library tab. Here is the whole process in more detail.

2. Click Add New> Media Upload. 

3. The Upload Media screen will appear.  Click Choose a file to Upload. Click Browse.  Choose your file. 

4. When the progress bar is finished, fill out the detail fields.  Title, Tags and Description can be shown to students or not per settings in a later screen.  If you think you will have a large collection of videos, or plan to have students submit projects, these can be very helpful when looking for a particular file.

5. Click Save.  (You must save first, before you can publish, i.e. make the file visible to others.)

6. To Publish: change the the radio button from Private to Published.   The list of courses you have access to will appear.  Put a check in the course or courses where you want to publish the file.  NOTE: If you do not Publish, no one except you (the file's owner) can see the Private (unpublished) files in My Media.

7. Click Save.  There will be a new area below your course list showing where the file has been published. 

8. When finished, scroll to the bottom of the screen and click the Back link (bottom left).

9. You will be taken back to the Media (Course) Gallery page.

Note:  in the interest of security, Kaltura Webcam Recording is no longer available.  Install and use Kaltura CaptureSpace Lite instead! See CaptureSpace Lite - Screen Recordings and more! above.

This workflow assumes you want to record yourself with a webcam and share it immediately using the Media (Course) Gallery, i.e. there is no extra Publish step.  For students to be able to view it, the Gallery must be linked and Available to Users through the course menu or linked to a content page. 

  • If you want to record materials without sharing them immediately, use the Add Media command from My Media instead.
  • If you want to record only one item and release it as its own link on a content page, start with Build/ Mashup - Kaltura Mashup.

1. From the Course Menu> click to open the Media Gallery.
       (Don't have a link? See “Enable the Tools” above).  It may take a moment for the screen to load. 

2. Click Add Media> Add New> Webcam Recording.

3. The Record from Webcam screen will load.   

4. The Adobe Flash Player Settings box will appear. Click Allow.  

5. If everything is working properly, you will see a preview of the feed from your webcam.  Click anywhere in the preview screen to start recording.  

6. When finished, click anywhere in the preview screen to stop recording. 

7. Your recording will replay immediately.  Click the red button to delete it and start over or, to proceed, click the Save button in the preview window.  **Note:  you MUST CLICK SAVE in the preview window in order to upload the recording.

8. When the upload is complete, the green bar will update to indicate success.

9. If desired, modify Title.  Add Tags and Description.   These fields can be shown to students or not per settings in a later screen.  If you think you will have a large collection of videos, or plan to have students submit projects, these become important for finding specific files.  When finished, click Save.

10. Click the Go To Media Gallery link.  Note: it may take some time for the system to finish Converting your recording.   You may need to click Refresh to see that it has been added.

Note:   In the interest of browser security, Add New/ Screen Recording is no longer available.  Make My Media available and use it to download/install Kaltura CaptureSpace Lite.  This standalone app creates screencasts, webcam recordings and more!

How to Use CaptureSpace Lite

If you just want to create audio recordings, use Kaltura CaptureSpace Lite.  Do not have it installed?  See ... above.

1.  Launch Kaltura CaptureSpace Lite Desktop Recorder. 
2.  From the Record screen, click Voice.
3.  You will see a countdown before the recording begins.
4.  Control the recording using the recording player.
5.  Click Done when finished.
6.  Click the Library tab.
7.  Select the recording you would like to upload and click Upload now.
8.  Enter metadata for your media and click Save.
9.  Click on Upload to begin uploading to the website.
10. After the file finishes loading, a notification with a link to the recording is displayed.
      Note: It may take several minutes for the media to appear in My Media.


For students to access it, you must link it somewhere in the course:

Add it to a Content Page

1. Go to a content page (~ Course Information)
2. Click Build Content
3. Choose Kaltura Media
4. Click Select
5. Enter a Title
6. Submit.

Add it using Mashups in the text editing tools
1. To add it to an Announcement, Discussion post, etc.
2. Open something that uses the text editing tools
3. Click Mashups
4. Select Kaltura Media
5. When you find the desired file, click Select
6. Enter a Name
7. Click Submit.

My Media is the Kaltura tool that lets you delete, trim, download, share a video with your other Learn courses ("Publish"), and/ or give other instructors access to your videos on a file by file basis.  To use it, you must link it somewhere in your course.  See "Make Media Tools Available" above.

How to Delete Files One at a Time:  NOTE - Be careful.  There is no Undo!

  1. Click to open My Media.
  2. Click the orange Delete button next to the right of file you wish to delete.
  3. Click Delete again to confirm.

How to Delete a Group of Files:

  1. Click to open My Media.
  2. Put a check to select the titles you want to delete.
  3. From the Actions menu (top right), choose Delete.
  4. Click Delete again to confirm.


How to Download Videos (your Source Media)

  1. Click to open My Media.
  2. Click Edit to the right of the item you want to download.
  3. Click the Downloads tab.
  4. Put a check in "source video file."
  5. Click Save.
  6. Click "Go to Media."
  7. Click the Download button.  *Note: if you do not see the Download button, click ctrl and "+" two or three times to reduce your screen resolution.  (When finished, use ctrl "-" (minus) to enlarge it again.)
  8. Click the "Download" link, to the left of file size.
  9. Save the file to your computer.


"Collaboration" - Change Ownership, Add Co-Editors or Co-Publishers

  1. Click to open My Media.
  2. Click Edit to the right of the item whose permissions you want to modify.
  3. Click the Collaboration tab.

Change Ownership - Note: Once you change owner you will not be able to edit this media and it will no longer appear in your “My Media” list.
        
4. Enter NetID - The system will recognize it if it is a valid UNM NetID
         5. Click Save.

Add Co-Editors or Co-Publishers
Co-Editors can edit entry details and metadata, trim media, replace media, edit captions, edit chapters and slides.  Co-Editors cannot delete media or add new co-editors and co-publishers.
Co-Publishers can publish the media to any course they have access to.

From the Collaboration tab, click Add Collaborator.
       4. Enter NetID - The system will recognize it if it is a valid UNM NetID
       5. Put a check next to the desired role(s).
       6. Click Add.
       7. Media Co-Editors and Co-Publishers will now show for this piece of media.  They can be edited or deleted at any time using the icons to the right.