Grade Book Cleanup

Instructors sometimes find that their Learn Grade Books need some clean up.  Below are some tips and tools for accomplishing this.  Note: Please use extreme caution when deleting grade book columns, as the deletion of columns and the data contained therein cannot be undone. UNM Learn Support strongly recommends that any grade book clean up be done prior to the start of the course.

Before You Begin -- Save A Copy of the Current Grade Book

*Make an Excel backup.
If you are not making extensive changes, and/or will not be running the risk of accidentally deleting student work, back up the grade book as an Excel file.

  1. Grade Center/ Full Grade Center/ Work Offline/ Download
  2. Under Data, select Full Grade Center
  3. Options and Save Location - Make choices depending on your preferences
  4. Submit.  
  5. Store in a safe location.

*Archive the course.
This option backs up everything in a course, including history and student work.  Note: if you end up needing to restore a course, you will need to contact UNM Learn Support.  For step-by-step instructions, see the Getting Started/ Export-Archive page.

System Generated Columns

When instructors create graded activities the system automatically creates an associated grade book column: ex. tests, graded assignments, graded discussion forums, graded journals etc.  The best way to get rid of these system-generated columns is to go out into the course, find the activity itself, mouse over the right side of its title and click "Delete."  This will bring up a dialog box asking if you want to delete the associated column.  Click "Yes."  When you go back to the Full Grade Center, you will see that the column has been removed.  Note:  using the Delete Columns button for these will 'empty them out,' that is, purge all the grades and student work, but will not remove them.

Free-standing & Calculated Columns (Delete Multiple Columns)

When instructors create independent columns or calculated columns, those can be deleted as a group.  

  1. Go to Grade Center/ Full Grade Center.
  2. From the upper left, click Manage/ Column Organization.
  3. Put a check to select all the columns you want to delete.
  4. Click "Delete." (It is at the bottom of the screen, so you may need to scroll down).
  5. If the information on the "Delete Columns" dialog box is correct, click "Continue."