Course Information Form (CIF)
Course Information Forms (CIF) allow faculty to publish detailed information about their courses. Readers find enticing course descriptions and clear requirements appealing and useful.
Faced with demands like employer commitments, care-taking responsibilities, medical issues, and location constraints, admitted and prospective students use the information to decide whether online courses fit their lifestyles.
Online sections also tend to fill quickly, and with limited online alternatives, it is critical to know before registration whether a course is a good fit.
Once detailed course information is posted, faculty are encouraged to promote their classes by referring others to the Schedule of Online Courses.
The CIF Process
With the goal to publish course details well before registration opens, the Course Information Form process begins early, harmonizing with the Office of the Registrar’s Schedule Build Timeline also known as the DCL/ESR Deadline Dates. Generally, Spring classes are publicly viewable by late October, while Summer and Fall classes are publicized by late March.
An automated CIF system has been developed and will be fully integrated in October 2021. The web application will be introduced during a soft launch period from June through September 2021. Click here to learn more about the CIF System.
Section-specific course information forms (CIFs) are sent to online faculty according to the CIF Distributed dates below. Faculty may instead choose to complete a generic course information form, and submit it to firstname.lastname@example.org.
Fall 2020 course information is currently published to the Schedule of Online Courses. In mid-October, UNM Online will begin the Spring 2021 requests for CIFs.
Generic CIF Timeline
|Semester||CIF Distributed||CIF Completed||CIF Published||Registrar's Deadline||Registration Opens|
|by email to faculty from UNM Online||by faculty and submitted to UNM Online||to online.unm.edu/ schedule||for courses to be publicly viewable|
The Schedule of Online Courses features the courses Main Campus offers online, including detailed course information not available in LoboWeb or the UNM Catalog. The additional information is critical for UNM students preparing to register, prospective students considering enrollment options, and to meet higher education compliance regulations.
To be successful, online students depend on information not available in LoboWeb, (my.unm.edu), and the UNM Catalog, (catalog.unm.edu). Knowing whether a course requires web conferencing, place-based meetings, or proctoring, are just a few options students weigh before registering for an online course.
Course information disclosure is also required to meet UNM’s requirements under the State Authorization Reciprocity Agreement (SARA). Compliance with SARA allows UNM to offer online education to students located across state lines.
Students enrolled online must be made aware of material course requirements, including meeting requirements, before registration. As such, faculty must make the following listed disclosures: specific meeting times, required course materials and costs (textbooks, hardware, or applications), or testing requirements. Failure to distribute this information could create a “misrepresentation” as defined by the U.S. Code of Federal Regulations, 34 CFR 688.71-75.
A finding of misrepresentation could result in the University of New Mexico being fined, audited, or reviewed by the U.S. Department of Education, with the potential for loss of its federal financial responsibility rating. Misrepresentation puts in jeopardy UNM’s participation in awarding federal Title IV financial aid, (grants, work-study, and loans). In the event that UNM Online identifies that proper disclosures were not made, the UNM Registrar’s Office may require an online course to be cancelled and rescheduled with the proper disclosures.
Schedule of Online Courses
The most useful information about online education at the University of New Mexico is on the UNM Online website, online.unm.edu. It includes Getting Started tips, Student Resources and Legal Stuff. The Schedule of Online Courses, online.unm.edu/courses, is where the detailed course information is displayed. Each semester, faculty update their information while UNM Online manages the coordination and publication.
Online courses can either have no scheduled meetings, scheduled online meetings, a very limited number of in-person scheduled meetings, or a combination of these. This means all mandatory meetings, either virtual or in-person, must be scheduled in Banner. Meetings that occur in an online course must also comply with distance education regulations.
FAQs for Faculty
YES. For record keeping, and to assure each section’s information is accurate, complete one CIF per section. It is especially helpful to list within the Course Description all of the associated sections, such as, for example: MSST 475.001 / MSST 575.001 / ARTH 575.001.
NO. UNM Online does not have the capacity to duplicate course information forms from past semesters. It is highly recommended faculty save their own copy of each completed CIF. When submitting multiple forms with similar information, copying and pasting from saved CIFs is very convenient.
YES. If it is not possible to fully complete a CIF by the deadline, (Spring: early October; Summer and Fall: early March; current deadlines are displayed at the top of this CIF web page), faculty are encouraged to submit what they can as soon as possible, and email revisions later to email@example.com. While revisions are always accepted, course information is most useful before registration opens.
YES. Help is available by emailing firstname.lastname@example.org or by contacting the faculty member’s assigned course designer.
There are multiple resources for finding a faculty member’s assigned course designer. Email email@example.com. Contact UNM Online by calling 505-277-9000 or emailing firstname.lastname@example.org. Contact the Center for Digital Learning by calling 505-277-1931 or by reaching out to Instructional Media Project Manager Rob Wolf at email@example.com.
- Course Information Contact: firstname.lastname@example.org
- Course Information Form: blank & generic
- Course Information Form: sample of a completed form
- Course Information Form: sample of course information posted to the Schedule of Online Courses
- Office of the Registrar, Scheduling & Classrooms
- UNM Catalog
- UNM Online
- UNM Online, Schedule of Online Courses